Privacy and cookies

The Sainsbury Laboratory is committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the United Kingdom General Data Protection Regulation (UK GDPR), Data Protection Act 1998 and any of its successive legislations (the Act), the data controller is The Sainsbury Laboratory, based at Norwich Research Park, Colney, Norwich, NR4 7UH.


Communications

The Sainsbury Laboratory (we or us) is committed to protecting your data and respecting your privacy.

This privacy notice explains how we collect, store and use any personal information we obtain from our web forms, in accordance with the United Kingdom General Data Protection Regulation (UK GDPR).


What information we collect

We may collect and process the following data about you:

    • Personal information including your name, email address, postal address, and any other information that you provide by:
      • Filling in a job application form on our site www.tsl.ac.uk
      • Applying to one of our TSL Summer Schools
  • Details of visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, and the resources that you access
  • The IP address you are accessing the site from, operating system and browser type, for system and security administration. This is statistical data about our users' browsing actions and patterns, and does not identify any individual
  • Cookies contain information specific to our website that is transferred to your computer's hard drive. They are predominantly used to remember your preferences. Cookies and JavaScript settings can be disabled through adjusting the setting on your browser. This may limit access to certain areas of our website


How we use your information

Personal information

We only capture the personal information stated above if you choose to submit an enquiry via the application forms in the Opportunities section or apply for a place on one of our Summer Schools. The information you submit is used solely for our internal processes and is not shared with third parties.

Cookies

Cookies are small text files which are placed on your computer’s hard drive to help us monitor the use of our website and provide access to certain features. A cookie does not identify the individual - only the computer used; it does not give us access to your computer. Cookies help us to improve our site and deliver a better, more personalised service. This information obtained enables us to:

  • Estimate our audience size and usage pattern
  • Store information about your preferences, and so allow us to customise our site according to your individual interests (e.g. remember search filter settings)
  • Speed up your searches
  • Recognise you when you return to our site

Google Analytics

Like many organisations The Sainsbury Laboratory uses Google Analytics, a web analytics service provided by GoogleInc to help us to analyse how our website is used. Information about use of our website may be transmitted to Google Inc. This information does not enable you to be identified and is not considered privacy intrusive. Users of the most popular web browsers can install a browser add-on which prevents information being transferred to Google. To learn more, please visit Google's Privacy Center.

Facebook Pixel

Facebook pixel is code that is placed on our website. It helps us to track conversions from Facebook ads, optimise our ads based on collected data, build targeted audiences for future ads, and remarket to people who have already interacted with our website. Read more about Facebook's cookie policy.

Remarketing

Third parties (including Google) may use cookies to serve ads based on a visitor’s past visits to our website. This allows us to reach people who have previously visited our website with appropriate messaging. Data collected is used in accordance with our privacy policy and Google’s privacy policy.

How can I turn off cookies?

If you wish, you can change the settings in your browser to refuse cookies; you can also delete cookies using tools in your browser. However, in doing so you may be unable to access certain feature of our website and our website may not operate correctly in your browser. For more information about cookies please visit www.allaboutcookies.org

Can I opt out of remarketing cookies and advertising?

You can opt out of these third party remarketing cookies:


What about third parties?

We may share personal data with other third parties, for example in the context of apps that we use for business purposes. We keep these to a minimum and third parties that we use are detailed below:

Calendly – our employees may use the online scheduling app Calendly to make appointments with you. Calendly does collect some personal data which is limited to names, email addresses, date, and time of the appointment. In this case Calendly is the data processor and The Sainsbury Laboratory is the Data Controller. Should you wish to exercise any rights under UK GDPR concerning any personal data processed by Calendly you should contact The Sainsbury Laboratory. For information the Calendly privacy notice can be found at: https://calendly.com/privacy.


How we store and share your information

Personal information you voluntarily share with us as part of the job application process is stored in secure electronic systems on secure server and is deleted after 6 months.

Personal information you voluntarily share with us when applying for a place on our TSL Summer School will be kept for 6 months, or until the relevant course has completed, whichever is the later.


Security of your information

We are committed to keeping your personal information safe and secure. Your personal information is created, stored and transmitted securely in a variety of electronic formats. Access to your personal information is limited to staff who have a legitimate interest in it for the purposes of carrying out their contractual duties.

Note that, although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.


Accessing, correcting or deleting your information

You have the right to request a copy of the information we hold about you, to request a correction and to request that your personal data is deleted. You have a range of other rights under the UK GDPR.

If you would like more information, see the Information Commissioner’s Office website.


Retaining and disposing of your information

You can request disposal of your data at any time by emailing the Human Resources team on HR@tsl.ac.uk.


Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.


Social Media

If you interact with our social media accounts (e.g. Twitter, Facebook, Instagram) then we may interact with your posts on these platforms by sharing and/or commenting on them. We will not use your contact information on such platforms to contact you outside of that environment. For example, we will not add your contact details to any mailing lists etc unless you expressly indicate that you wish us to do so. We will monitor anonymous analytics automatically generated by the platforms (engagement stats, etc.)


Contact

If you have any questions about how your personal information is used, or wish to exercise any of your rights, you can contact the Human Resources team.


Compliance with data protection legislation

For The Sainsbury Laboratory, the person with responsibility for advising on compliance with data protection legislation is Simon Foster who can be contacted on simon.foster@tsl.ac.uk.

This notice will be reviewed on a regular basis and may be amended and updated at any time. We may also notify you in other ways from time to time about the processing of your personal information.


Policy updated 12th January 2024